Privacy policy
Protecting your personal information is a matter of great concern for us. Below you will find all the relevant details.
Data Protection
We, Reutlingen University, are responsible for this website. As a provider of a teleservice we are required to inform you at the beginning of your visit to our website in a precise, transparent, intelligible and easily accessible form of the type, extent and purpose of the collection and use of personal information in clear and simple language. The content of this information must be available to you at any time. We are obliged to inform you of what personal information is collected or used. Personal information is defined as any information that relates to an identified or identifiable individual.
We attach greatest importance to the security of your information and to compliance with data protection provisions. The collection, processing and use of personal information are subject to the provisions of current European and national laws.
With the following privacy policy we would like to show you how we handle your personal data and how you can contact us:
Hochschule Reutlingen
Prof. Dr.-Ing. Vera Hummel
Alteburgstraße 150
72762 Reutlingen
Contact Address: clf2023@reutlingen-university.de
Homepage URL: https://www.clf2023.com/
Our Data Protection Officer is available for questions as follows:
Maximilian Musch, Deutsche Datenschutzkanzlei (German Law Office for Data Protection)
email: maximilian.musch@reutlingen-university.de
A. General
For greater comprehensibility, no distinction is made between male and female in our privacy policy. Terms used automatically imply equal treatment of both genders.
The meaning of terms used such as “personal information“ or their “processing“ can be seen in Article 4 of the EU General Data Protection Regulation (GDPR).
The users‘ personal data that are processed as part of this website include inventory data (e.g. name and addresses), contract data (e.g. services received, payment information), usage data (e.g. pages visited in our website), and content data (e.g. entries in contact form).
The term “users“ includes all categories of data subjects. These are, for example, our students, business partners, interested parties and other visitors to our website.
B. Specific
Privacy Policy
We guarantee that we collect, process, store and use your incoming data solely in connection with handling your enquiries as well as for internal purposes and to render services you have requested or to provide contents.
Fundamentals of data processing
We process personal data of the users only in accordance with the relevant data protection regulations. The users’ data are processed only if this is allowed by provisions in the law:
· to provide our contractual services (e.g. processing of orders) and online services
· if there is a legal provision requiring processing
· if you have given your consent
We are glad to show you where the above mentioned legal grounds are regulated in the GDPR:
Consent
Processing for the performance of a contractArt. 6 Para. 1 lit. b. GDRP
Processing for compliance with our legal obligationsArt. 6 Para. 1 lit. c. GDRP
Processing for the performance of a task carried out in the public interestArt. 6 Para. 1 lit. e GDRP
Processing for the purposes of legitimate interestsArt. 6 Para. 1 lit. f GDPR
Data storage
This conference website was created with Wix.com Ltd. Namal 40, 6350671 Tel Aviv, Israel ("Wix") and is also hosted on their servers. Wix takes physical, electronic and procedural security measures to protect the personal data of its users and website visitors. You can find more information on this in the wix privacy policy at https://de.wix.com/about/privacy and read the order processing contract here https://www.wix.com/about/privacy-dpa-users.
Wix.com is a certified participant of the EU-US Privacy Shield Framework. Wix.com is committed to handling all personal data received from members of the European Union (EU) in accordance with the Privacy Shield Framework and its applicable principles. For more information about the Privacy Shield Framework, please visit the U.S. Department of Commerce's Privacy Shield List at https://www.privacyshield.gov.
Wix.com is responsible for processing Personal Data received under the Privacy Shield Framework and then transferring it to a third party acting on behalf of Wix.com as an agent on its behalf. Wix.com acts in accordance with the Privacy Shield Principles in any onward transfer of Personal Data from the EU, including the onward transfer liability provisions.
With respect to personal data contained or transferred pursuant to the Privacy Shield Framework, Wix.com is subject to the regulatory and enforcement powers of the U.S. Federal Trade Commission (FTC). In certain situations, Wix.com may be required to disclose personal information in response to a government order, including to comply with national security or law enforcement regulations.
Storage period of your personal data
We comply with the principles of data minimisation and data avoidance. This means that we store the personal data you have provided us with until the above purposes for which they were provided to us have been fulfilled or as stipulated by the various storage periods provided for by the legislator. If the respective purpose ceases to apply and/or after expiry of the relevant periods, your data will be routinely and in accordance with the legal regulations blocked or deleted.
Contacting us
If you contact us via email, telephone etc., you are agreeing to electronic communication. Contacting us involves personal data being collected. The information you give us is stored solely for purposes of processing your enquiry and possible follow-up questions.
We would like to point out that emails on the transmission path may be read or changed by unauthorised persons without this being noticed. We would also like to inform you that we use software for filtering unwanted emails (spam filter). The spam filter may reject emails if due to certain characteristics they have been wrongly identified as spam.
What are your rights?
a) Right to information
You have the right to obtain free information about your stored data. On request and according to applicable law we will inform you in writing of what personal data we have stored about you. This also includes the origin and the recipients of your data as well as the purpose of the data processing.
b) Right to rectification
You have the right to rectify incorrect data we have stored about you. In this case you can demand a restriction of the processing, e.g. when contesting the correctness of your personal data.
c) Right to block
Moreover, you may have your data blocked. For control purposes these data must be held in a lock file so that any blocking of your data can be noted at any time.
d) Right to deletion
You may also demand the deletion of your personal data insofar as there is no legal obligation to retain such data. If such an obligation exists, we will block your data on request. If the relevant legal requirements are met, we will delete your personal data even if you do not make a request to do so.
e) Right to data portability
You are entitled to demand the provision of personal data transferred to us in a format that allows the transfer to another place.
f) Right to complain to a supervisory authority
You have the opportunity to contact one of the data protection authorities with a complaint.
The State Officer for Data Protection and Freedom of Information Baden-Württemberg
Postal address: Postfach 10 29 32, D-70025 Stuttgart
Street address: Königstraße 10a, D-70173 Stuttgart
Telephone +49 711 615541–0
Telefax: +49 711 615541–15
email: poststelle@lfdi.bwl.de
Web: www.baden-wuerttemberg.datenschutz.de
You can open the complaint form via the following link:
www.baden-wuerttemberg.datenschutz.de/online-beschwerde
g) Right to object
You have the option at any time to revoke the use of your data for internal purposes with future effect. To do so it is sufficient to send an email to datenschutz@reutlingen-university.de. Such a revocation, however, does not affect the legality of the processing operations we carried out up to that point. The data processing with respect to all other legal bases, such as contract initiation (see above) remains unaffected.
Protection of your personal data
We adopt best available contractual, organisational and technical security measures to ensure that the provisions of the data protection laws are complied with and thus to protect the data we process against random or deliberate manipulation, loss, destruction or against the access by unauthorised parties.
The security measures in use are continuously improved in line with technological developments. Despite these precautions we cannot guarantee the security of your data transfer to our website because of the insecure nature of the internet. As a result, any data transfer from you to our website is at your own risk.
Server log files
The provider of the pages collects and stores information automatically in so called server log files which you browser transfers to us automatically. They are:
· browser type and browser version
· operating system used
· referrer URL
· host name of accessing computer
· time of server request
· IP address
These data will not be merged with other data sources.
The basis for the data processing is Art. 6 Para. 1 lit. f. GDPR, which allows the data processing for the protection of our legitimate interests.
Cookies
We use cookies. Cookies are text files that are stored locally in the buffer or cache of your internet browser. The cookies allow the recognition of internet browsers. The files are used to help the browser to navigate through the website and to use all the functions fully. In general, the cookies which are initially placed on the website by the provider may be categorized as essential cookies. More about the type, categories, purpose and duration of cookies placed by the provider and its Third Party Providers can be found here:
https://www.wix.com/about/cookie-table
Control of cookies by the user
You can set all the browsers so that browser cookies are only accepted on request. You can also adjust your settings only to accept cookies whose pages you are now visiting. All browsers provide functions that allow the selective deletion of cookies.
Every web browser provides ways of restricting and deleting cookies. You will find further information about this on the following websites:
· Google Chrome:
https://support.google.com/chrome/answer/95647?hl=en
· Safari:
https://support.apple.com/de-de/HT201265
The information generated by the cookie in the pseudonymous user profile is not used to identify you personally and is not merged with personal information about the bearer of the pseudonym. If you do not agree to the storing and evaluation of these data from the visit to our website and would like to object to this for the future, you can stop the use of cookies and participation in tracking.
To do so you can adjust your browser setting so that you are informed about the placing of cookies und decide in each case whether to accept them or to accept cookies only in certain cases or to generally not accept cookies.
Amendments to our privacy policy
We reserve the right to adapt our privacy policy occasionally so that it always meets the up-to-date legal requirements or to include changes in our services in the privacy policy. This could, for example, concern the launch of new services. For your next visit the new privacy policy will then apply.